SECTION 1. The Secretary shall be Secretary of the Diocese as well as Secretary of the Convention. It shall be his or her duty to supervise the recording of the proceedings of the Convention and to appoint a Recorder for the Convention who does not need to be a member of the Convention, to prepare the list of lay members of the Convention, to give timely notices of the time and place of all annual and special meetings of the Convention, to preserve its journals and records, with the assistance of a Registrar to be appointed by the Bishop to serve at the pleasure of the Bishop, to attest, as occasion may require, its public proceedings, and faithfully to deliver into the hands of his or her successor all books and papers in his or her possession relative to the concerns of the Diocese and of the Convention.
The Secretary shall be charged with the publication and distribution of the Convention Journal under such instructions as he or she may receive from the Diocesan Council.
SECTION 2. The Secretary shall have the authority to appoint an Assistant Secretary; and in case the office of Secretary shall become vacant, the duties thereof shall devolve upon the Assistant Secretary, or, if there be no Assistant, the Bishop shall appoint a Secretary pro tempore.
SECTION 3. All expenses incurred by compliance with the first section of this Canon shall be paid by the Treasurer of the Diocese.
SECTION 4. The Registrar shall collect and preserve such papers, journals, records and other documents relating to the history and the property of the Church and the Diocese as are now or hereafter may become the property of the Diocese and to keep the same in a safe and convenient place under the supervision of the Secretary and subject to the inspection of the Bishop or the Convention at any time. He or she shall make a report of his official acts at each annual meeting of the Convention.
SECTION 5. The Registrar, with the approval of the Secretary, shall have the authority to make such exchange of journals and other documents with the officers of other Dioceses as he or she may think necessary or expedient to render the Archives of this Diocese as complete as possible. This expense is to be paid by the Treasurer of the Diocese.